Visitor Managment Software

Visitor Managment Software

Axis Gatepass is a renowned and reliable visitor management system. It allows visitor registration, authorization, entry and exit recording and all the activities associated with Visitor Management. It is based on the best practices and policies defined and followed by reputed organizations. Our Visitor management software is installed at large government and private organizations, defense and high security facilities, celebrity residences and meets the most stringent requirements of any organization.

Features of Visitor Management Software

Pre-approved Visitors with Appointment

Employee creates visitor appointment
Appointment request goes through an approval workflow
SMS and Email alert is sent to visitor
On visitor arrival at Entry-point Security identifies the Visitor
Any additional details like photograph, vehicle details, material with visitor etc are captured
Employee / Host is informed about visitor arrival
Visitor pass (Visitor badge) is printed
Visitor Exit is recorded by scanning barcode on the visitor badge
Walk-in Visitor Authorization

Visitor arrives at Entry point without appointment
Security identifies Visitor
Authorization request is sent to employee/host and follows a pre-defined approval owrkflow
On approval additional details like photograph, vehicle details, material with visitor etc are captured
Visitor pass (Visitor badge) is printed
Visitor Exit is recorded by scanning barcode on the visitor badge
Single day and Multi day Visitor badges

Visitor badges can be custom designed. Visitor badges can contain visitor’s personal & business details, host details, Photograph, valid identity proof, signature, unique barcode,
Visitors can be authorized for single or Multi-day entry
Single day visitor badges can be used once and expires after visitor exists the organization
Multi day visitor badges are valid for a predefined period and allows visitors to enter or exit using the same visitor badge
Visitor Self-Registration

Visitor self registration is an efficient and collaborative approach that reduces manual data entry by security staff
Visitors on arrival can self-register on a desktop, wall mounted or standing kiosk
An android or apple tab can also be used for a quick visitor self registration
Material with Visitor

Organizations may have policies where only authorized visitors and authorized material can be carried within the organization. Our visitor management system has all the features to manage material with visitors.

Material with the visitor can be carried in the facility only if approved by the pre-defined workflow
Unapproved and restricted material like Camera, mobile phone, weapons etc. can be left outside with safe-keeping with the security
A token (receipt) can be printed and given to the visitor for the material kept for safe keeping
Material can be returned to the visitors on their exit by verifying the token (receipt)
Visitor Group Check-in

Group check-in of visitors simplifies data entry effort
Personal details of all the visitors are captured
A single approval workflow authorizes the entire group
Each visitor is issued a separate visitor badge
Each entry exit is separately recorded
Visitor Messages, Alerts and exceptions

Axis Gatepass Visitor management software has pre-defined event-based templates for sending SMS and Email messages to visitors and hosts.

Appointment message (sms, email)
Welcome message (SMS, Email) to visitor
Visitor arrival message (SMS, Email) to host / employee
Message broadcast to employees and visitors in case of emergency and disaster management
Visitor Reports, Dashboards and information display

Axis Gatepass has all the required reports and visitor information dashboards for security, HR and admin requirements like

Dashboards for Expected visitors, Department and host-wise visitor distribution
Dashboards for Walk-in, pre-approved, single & multi-day visitors
Visitors by status – waiting, overstaying, not-approved etc.
Dashboard can be seen on PCs or projected on LCDs
Query based reports with multiple filters allows you to view precise reports
Possibility to generate user defined reports
Multi-site Visitor management

Axis gatepass can be installed at a central location and multiple organization units, at different locations, can access and use Visitor management system on a private network. For multi-site operations we have the following features

Location-wise resources – each site can have site specific resources – Users, departments, Meeting locations, Visitor Badge formats.
Location-wise approval policy – each site can have different policy for single day and multi-day visitors. The approval workflow can be different at each site.
Each site will have multiple entry, exit and internal access points.
Multi-tenant visitor management

Visitor management software for Multi-Tenant buildings and facilities have special requirements. Our visitor management application has the following features for Multi-Tenant Buildings are mentioned below

A main security for all the organizations (Tenants) of the complex
List of organizations and their employees
Valid photo ID card of the visitor
Telephonic confirmation from Tenant employee
Bar-coded Visitor badges
Visitor Entry-exit time is recorded
Other Features of Visitor management system

Blacklist a visitor – a known offender is identified and denied access to the facility
Mobile number verification visitors
Visiting card scanner with optical character recognition (OCR) – reduces data entry effort
Signature pad for capturing visitor signature
Active directory integration for hosts / employees
User defined Custom visitor badge formats
User defined fields and Labels
Multi-lingual user interface